Festival Rules


September 2018


RULES OF THE FESTIVAL

ELIGIBILITY

1. The festival is open to all amateur musicians. For the purpose of these competitions, an amateur shall be defined as any person whose

principal means of livelihood is obtained from non-musical work, even if he or she, from time to time, accepts a stipend or honorarium for 

musical services rendered. An individual, even though a member of the Musicians’ Association, will be considered eligible to compete. 

Conductors may be either professional or amateur, and may conduct for any number of entries, but must not themselves sing or play while

conducting. Choirs may include professionals providing they are, in fact, active members of that organization.

2. Participants in choirs, bands, orchestras and any type of ensemble must be regular, active members of the organization specified on

the entry form.

3. Any person holding an Associate Diploma or a music degree or diploma, or a full-time student at a school of music, conservatory, 

university or college, is eligible to perform in the advanced classes for adjudication only. They will not be eligible for scholarships and

other special awards.


AGE

4. In all classes where an age limit is set, the age shall be as of JANUARY 1st of the festival year.

5. An adult is defined as any person 22 years of age or over as of January 1st of the festival year.


ENTRIES

6. Participants may compete only ONCE in any section, unless stated otherwise.

7. A separate entry form, FILLED OUT COMPLETELY, must be used for each class entered. Duets, trios and quartets must have the 

names, telephone numbers and ages of all participants on ONE form. For "Own Choice" selections, the name and duration of the piece

must appear on the registration form. ENTRY FORMS WILL BE RETURNED IF NOT PROPERLY COMPLETED.

8. Entries must be mailed to the festival secretary postmarked no later than DECEMBER 1st prior to the upcoming festival. A LATE ENTRY

FEE OF $5 PER LATE ENTRY must be submitted after this date. ABSOLUTELY NO ENTRIES WILL BE ACCEPTED AFTER DECEMBER 

7th of that same year. Telephone entries are not accepted.

9. Entry fees are listed in the annual supplement. The entry fee must accompany the entry form and is non-refundable. Fees for entries 

may be consolidated into one lump sum.

10. When a teacher submits more than 10 entries, he/she shall enclose a list of the participants’ names and the class number in which

each is entered (in addition to the regular entry form). It is suggested that the teacher keep a duplicate of this list.

11. If an accompanist is utilized for any piece performed, the accompanist’s name must be on the entry form to avoid scheduling conflicts. 

Teachers shall enclose a list of the accompanists’ names and the class number(s) in which each is performing (in addition to the regular

 entry form). It is suggested that the teacher keep a duplicate of this list.


TEST PIECES

12. “Own Choice" selections must not be more than 5 minutes in length, unless otherwise stated. A five-year period must pass before any

piece may be played or sung again by the same participant in the Porcupine Music Festival de musique.

13. FOR “OWN CHOICE" SELECTIONS", the participant MUST SUBMIT HIS/HER MUSIC to the Music Desk AT LEAST 15 MINUTES 

BEFORE the beginning of his/her session or risk disqualification. This music must be picked up at the Music Desk immediately after the

competition.

14. Photocopied sheet music is not permitted.

15. A music score must be provided for the adjudicator’s use for all large ensembles.

16. When a special edition of a test piece is specified in the Syllabus or the Supplement, this is the copy that will be given to the 

adjudicator by the Festival Committee. Participants may not use any other edition.

17. Unless otherwise stated, repeats may be played or sung provided the selection does not exceed 5 minutes in classes up to and

including conservatory Grade 4 (with the exception of Da Cappo).

18. For transposition of selections in vocal classes, please refer to the rules in the official syllabi of the conservatories.

19. If an "Own Choice" selection is written with piano accompaniment, the piano accompaniment must be performed. Participants 

performing only the solo part of a piece written with piano accompaniment will receive adjudication only.

20. Electronic keyboards may be used where suitable to the class and piece being performed or where necessary for transpositions. The 

participant is responsible for providing and setting up the equipment to be ready for the class. No other electronic equipment is permitted.

21. In Quick Study classes, performers will be given 48 hours to learn the test piece which will be chosen by the adjudicator, and MUST 

NOT RECEIVE ASSISTANCE FROM THEIR TEACHER, ANY OTHER PERSONS, RECORDINGS OR TECHNOLOGY OF ANY KIND. 

Performers must specify their instrument on the entry form.

22. A participant may not enter classes at a lower conservatory grade level than that of classes entered in previous festivals.

Examples:

If a participant competes in classes at a grade 6 level in one year, they must compete at a grade 6 level or higher in the following year; or,

If a participant performs in three classes at a grade 6 level and one class at a grade 7 level, they must compete at a grade 7 level or 

higher in the following year; or,

If a participant performs in three classes at a grade 6 level, one class at a grade 7 level and one class at a grade 8 level, they must 

compete at a grade 8 level or higher in the following year.


COMPETITION

23. PARTICIPANTS MUST BE IN THE HALL 15 MINUTES PRIOR to the performance time stated in the program.

24. Once a class has been called, all participants must be seated quietly in the designated area and must remain there until the 

adjudication of the class is complete and marking sheets are handed out.

25. Replacement of members in duets, trios and quartets must be submitted to the Music Desk 48 hours prior to the competition. At least

one member of the original entry must remain.

26. TEACHERS, PLEASE NOTE: THE MUSIC DESK MUST BE NOTIFIED OF ANY CANCELLATIONS.

27. IT IS STRICTLY FORBIDDEN FOR MEMBERS OF THE AUDIENCE, PARTICIPANTS, PARENTS AND MUSIC TEACHERS TO

COMMUNICATE WITH THE ADJUDICATORS OR THEIR SECRETARIES DURING THE SESSIONS. ALL CONCERNS MUST BE

FORWARDED TO THE MUSIC DESK.

28. The Festival Committee reserves the right to subdivide any class where there are more than 15 entries.

29. The Festival Committee reserves the right to alter the competition schedule if circumstances warrant it.

30. No special consideration can be given to any participant with regards to scheduling.

31. The Festival Committee will arrange for the availability of pianos and benches, which are to be used by ALL participants. These 

pianos and benches must not be used by any participant two weeks prior to and between festival sessions. The Festival Committee

will also arrange for the availability of risers for use by choirs. The availability of all other instruments and equipment such as music stands

is the responsibility of the participant. MARKS MAY BE DEDUCTED if setting up and/or disbanding instruments, stands, chairs, etc. is not

done in an expedient manner.

32. At the adjudicator’s discretion, first, second or third place ranking may not be awarded if a satisfactory standard has not been reached.

33. Participants may use their sheet music or score for duets, trios, quartets and other ensembles.

34. Competitors in the vocal classes must not accompany themselves as this could affect the adjudicator’s ability to assess the vocal

performance.

35. There shall be no direction from the audience at any time.

36. Competitors are expected to wear clothing suitable for concert hall performance.

37. Use of flash photography and noisy video recorders are not permitted during any of the performances.

38. Complaints or concerns must be submitted IN WRITING, NO LATER THAN 24 HOURS AFTER THE COMPETITION IN QUESTION.


FINAL CONCERT

39. Performers at the final concert will be selected by the adjudicator(s) only.

40. Performers at the final concert must arrive at least 15 minutes prior to concert time.

41. At the final concert, pieces must be played or sung as performed in the festival, unless otherwise requested by the adjudicator.


SCHOLARSHIPS AND AWARDS

42. Plaques will be awarded to the winners in various divisions of classes for school choirs, bands and similar school groups.

43. Participation in the classical classes as well as sight reading and/or quick study classes is encouraged in order to be considered for a

 scholarship.

44. Scholarship recipients are chosen by the adjudicators ONLY. The scholarship recipients will be announced at the final concert.

45. Adult participants are not eligible for scholarships and awards.

46. Payment of the scholarship will be made directly to the recipient.

47. The outstanding participant in each of the following sections - piano, vocal, instrumental (other than piano) and strings will be chosen

by the adjudicators and each will be presented with an Outstanding Performer’s Plaque. These will be awarded only if the adjudicators

find exceptional merit.

48. A Rose Bowl may be awarded by the adjudicators to an individual participant who demonstrates outstanding musical ability. Marks

are not necessarily the only criterion for the award.

49. Winners keep their plaque and Rose Bowl.


ADJUDICATION

The following lists itemize the main points considered by the adjudicators when evaluating a performance:

INSTRUMENTAL PERFORMANCES

- phrasing and expression

- attack and tempo

- tone and intonation

- technique

- general effect

- memorization

VOCAL PERFORMANCES

- tone

- breathing

- interpretation

- phrasing and tempo

- diction

- memorization

Music may be used for ensembles (duets, trios, etc.) without penalty.

Participation in sight reading and/or quick study classes as well as classical classes may be a consideration when choosing scholarship

and award winners.


ADJUDICATORS’ DECISIONS ARE FINAL!


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